AVL Updated User Manual English Version

Geofences

29 views June 8, 2021 mahmoud 0

Geofences are geographical zones that can be drawn on the map by users to determine the geographical sphere of their fleet’s activities. Users have the option to choose the shape of the geofence from three different types, including circle, line, and polygon. Geofences are very important for the user’s control over their vehicles’ locations as they determine the locational boundaries of their operations and show the drivers which zones they are allowed to enter and which zones they are prohibited from entering. Users can get a zone-in and a zone-out notification when a vehicle enters and exits a geofence. They can also get reports about the time of entering and exiting a geofence and the duration spent inside it, and they can import a sheet with all geofences latitude and longitude.

Please note that in order to receive an event about geofences, first users must add the geofence in the Geofences module. Second, they must create a zone-in and a zone-out event from the Events tab in the Resource module and they will be notified when their vehicles enter or exit from the designated geofence.

The Geofences module consists of three tabs; Zones, Zones Groups, and Markers.

1- Zones: This tab provides a grid of all the geofences on your account with the following details; geofence name, type, zone group, number of units, and user actions.

Zones Action Bar:

Refresh: Used to refresh and update the list of geofences.

Add: Dedicated to adding new geofences. When you click add, a new window will open allowing you to add a new geofence.

How to add a new geofence:

First, enter the main information of the geofence; the name, the zone group, and choose the type and color of the geofence.

If the geofence is a personal location, like a driver’s home or neighborhood, check the Personal Points option below.

Second, draw the geofence on the map. Left-click on the map once to start drawing the geofence. When you are done, left-click once again (in case you’re drawing a circle) or double click (in case you’re drawing a line or polygon) to finish and release the drawing.

When you draw a geofence around a certain area, the system automatically calculates the number of units that exist within the boundaries of that area.

Finally, click Save to add the new geofence to the list.

Access: This tab is used to give permissions to the users to have the ability to view the geofence.

List Trashed: Contains the deleted geofences, the date of their deletion, and the option to restore or permanently delete them.

Export: Used to export the list of geofences as an XLSX, XLS, OR CSV file. The Export feature makes it easy to transfer lists of geofences between different systems and accounts.

Import: Used to import geofences to the user account. Import is a very beneficial and practical feature for accounts that contain large numbers of geofences. Instead of adding the geofences manually, they can be imported and added to the account instantly.

Customizer: Gives you the ability to customize the grid of geofences; to show or hide the columns according to your needs.

Geofences Grid: A table that contains the list of geofences and their information.

Geofence number: 1, 2, 3, etc.

Geofence visibility: Gives you the option to show or hide the geofence on the map.

Geofence name: Each geofence must have a unique name that is not used before.

Geofence type: Line, circle, or polygon.

Zone Group: The group to which the geofence belongs.

Units: Shows the number of units the geofence contains. When you click on this number, a new window appears containing a grid for the units of this particular geofence. It shows the total number of units in addition to the stopped, the idle, the moving, and the no-driver units. It gives you the ability to search for units and export them as an Excel file. It also shows the name, location, speed, status, and the group of each unit, if available.

You can also view the geofence list of units by clicking Extra, and then choosing Zone Units.

Actions:

– Extra: Contains extra actions, like Assign to users; to give users permission to view the geofence, Unassign from users; to withdraw permissions from users, and Zone Units which shows a list of the geofence’s units.

– Edit: Used to modify the information of the geofence.

– Copy: Provides a copy of the geofence.

– Delete: Temporarily deletes the geofence. Go to List Trashed to restore the deleted geofences or permanently delete them.

2- Zone Groups: The second tab in the Geofences module. It is designed to organize and categorize zones according to a larger category or zone group.

Example: If you have five warehouses in the city of Riyadh, each warehouse could be added as a different zone/geofence, and they all fall under the bigger category or zone group Riyadh or Riyadh city.

Zone Groups Action Bar:

Refresh: Used to refresh and update the list of zone groups.

Add: Dedicated to adding new zone groups. When you click add, a new window will open allowing you to add a new zone group. Enter the name of the zone group and click save, and in the Access tab assign the zone group to users to be able to view it.

Note: To add zones to the zone group, go to Zones tab, click edit, and choose the zone group from the list of groups.

List Trashed: Contains the deleted zone groups, the date of their deletion, and the option to restore or permanently delete them.

Export: Used to export the list of zones as an XLSX, XLS, OR CSV file. The Export feature makes it easy to transfer lists of zone groups between different systems and accounts.

Import: Used to import zone groups to the user account. Import is a very beneficial and practical feature for accounts that contain large numbers of geofences. Instead of adding the groups manually, they can be imported and added to the account instantly.

Customizer: Gives you the ability to customize the grid of zone groups.

Zone Groups Grid: A table that contains the list of zone groups and a number of actions.

Actions:

– Extra: Contains extra actions, like Assign to users; to give users permission to view the zone group, and Unassign from users; to withdraw permissions from users.

 – Edit: Used to modify the information of the zone group.

– Copy: Provides a copy of the zone group.

– Delete: Temporarily deletes the zone group. Go to List Trashed to restore the deleted groups or permanently delete them.

3- Markers: This is the third and last tab in the Geofences module. They are landmarks added on the map to mark certain zones and locations to make it easier for users and drivers to find them.

Markers Action Bar:

Refresh: Used to refresh and update the list of Markers.

Add: Dedicated to adding new markers. When you click add, a new window will open allowing you to add a new marker. Enter the name of the marker, write a short description of it, choose an icon from the list of icons, and click save to create the new marker.

In the Access tab, choose the users who have permission to view the marker.

List Trashed: Contains the deleted markers, the date of their deletion, and the option to restore or permanently delete them.

Export: Used to export the list of markers as an XLSX, XLS, OR CSV file. The Export feature makes it easy to transfer lists of markers between different systems and accounts.

Import: Used to easily and instantly import markers to the user account.

Customizer: Gives you the ability to customize the grid of markers.

Markers Grid: A table that contains the list of markers and a number of actions.

Actions:

– Extra: Contains extra actions, like Assign to users; to give users permission to view the markers, and Unassign from users; to withdraw permissions from users.

 – Edit: Used to modify the information of markers.

– Copy: Provides a copy of the marker.

– Delete: Temporarily deletes the marker. Go to List Trashed to restore the deleted markers or permanently delete them.

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